Frequently Asked Questions

Policies regarding emergency situations at The University of Kansas can be found at www.policy.ku.edu

Centrally scheduled classrooms are assigned to Schools and Departments on first pass assignments. Any additional centrally scheduled classroom space should be requested by Scheduling Officers during the Schedule of Classes process. Please email Course & Room Scheduling at scheduling@ku.edu or call 785-864-5124 for more details.

Seating in a centrally scheduled classroom is determined by the Fire Marshal according to state fire safety regulations. Increasing the seating would be a violation of those regulations. Please contact Course & Room Scheduling by email scheduling@ku.edu or by phone at 785-864-5124 for a larger centrally scheduled classroom assignment, if needed.

Room reservations for centrally scheduled classrooms can be requested by submitting the Event Room Reservation Request form, by email at scheduling@ku.edu, or by phone 785-864-5124. In any case, centrally scheduled classroom requests are filled on a first-come, first-served basis.

Note: Each semester, all classes and special exams are placed before event requests are placed. No reservations can be placed for the week of final exams until final exams have been placed.

A centrally scheduled classroom may appear to be unused and available for use. However, it might be reserved for specific days or times that overlap with your needs creating a classroom conflict. The individual or group with the electronic room reservation confirmation has the right to that centrally scheduled classroom.

In order to ensure you will have a centrally scheduled classroom when you need it and not conflict with someone else, please utilize only the centrally scheduled classroom you’ve reserved through Course & Room Scheduling. Please contact us by email at scheduling@ku.edu or call 785-864-5124, and we'll help you verify that the centrally scheduled classroom is open for your use or we'll try to find you a suitable alternative. Electronic requests can be sent by email to scheduling@ku.edu or by Event Room Reservation Request

Final exam classroom assignments for scheduled classes are made approximately one month prior to final exam week. You may contact Course & Room Scheduling at scheduling@ku.edu or call 785-864-5124 at that time to reserve additional centrally scheduled classrooms for extra seating, project presentations, and alternate exam or make-up exam times for your final exam.

You may either call Course & Room Scheduling at 785-864-5124 or email scheduling@ku.edu. Please do not add or change classroom fixtures or equipment without permission.

It is the responsibility of each department to provide the dry erase markers as needed by its instructors.

BA = Bailey
BL = Blake
BUD = Budig
​CAPF = Capitol Federal Hall
CDS1 = Integrated Science Building
CDUP = Central District Utility Plant
DHDC = Dole Human Development Center
EEEC = Earth Energy and Environment Center
FR = Fraser
HAW = Haworth
JRP = Joseph R Pearson
LEA = Learned
LIN = Lindley
MAL = Malott
MS = Military Science
MUR = Murphy
RIT = Ritchie
ROB = Robinson
SMA = Spencer Museum of Art
SMI = Smith
SNOW = Snow
ST = Strong
STFL = Stauffer-Flint
SUM = Summerfield
WES = Wescoe

Course & Room Scheduling will process course and event scheduling with 10 minute intervals between sessions. This short intermission of time is intended to be shared between the instructors occupying the same classroom space for students’ questions or audio-visual setups while allowing students to arrive to the next class in a timely fashion.

You may either call Facilities Services at 785-864-4770 or initiate an online work request at www.facilities.ku.edu

Examples of maintenance issues in centrally scheduled classrooms are:

• Chairs and/or tables missing.
• Classroom is too hot/cold.
• Chairs, tables, and/or window blinds are broken.
• Lights are not working correctly.
• Podium/lectern or instructor’s table is needed.
• Excessive amount of trash in the classroom.

You may either call Course & Room Scheduling at 785-864-5124 or email scheduling@ku.edu

For any of the following questions regarding audio/visual and media equipment in a centrally scheduled classroom, please call KU Information Technology, 785-864-1200.  Please do not add or change the audio/visual or media equipment in your centrally scheduled classroom without permission.

• What if I have questions about the audio/visual and media equipment capability of a centrally scheduled classroom?
• What if I want to request training on how to use the audio/visual and media equipment in a centrally scheduled classroom?
• What if there is an operating problem with any of the audio/visual and media equipment or computer in a centrally scheduled classroom?
• How do I schedule portable technology equipment for my class or event in a centrally scheduled classroom?
• Who can assist me with special audio/visual and media equipment needs in a centrally scheduled classroom?

Course & Room Scheduling, a division of Departmental and Faculty Services in the Office of the University Registrar, handles all daytime, evening and week-end scheduling of centrally scheduled classrooms. All reservations are subject to existing University policies and restrictions.

Inquiries regarding room availability received by online form, by telephone, or by email do not confirm a reservation nor do they hold space for your event. Only an electronic reservation confirmation sent to you by a room reservation coordinator guarantees that the room has been reserved.

• No food or drink is allowed in a centrally scheduled classroom.
• Please allow set-up and breakdown time in your reservation request, if needed.
• Classroom Technologies, 785-864-1200, must be notified at least 2-3 business days in advance of your event, if media equipment training is needed or if anything beyond lights is required for an auditorium reservation.

Note: Each semester, all classes and special exams are placed before event requests are placed. No reservations can be placed for the week of final exams until final exams have been placed.

Weekend Reservations Note: If you are using a room in a building other than Wescoe, Malott, or Learned, you will need to provide access to the room and building.  KU Public Safety will not unlock.

Use of centrally scheduled classroom space will only be permitted by University schools and departments or by recognized student groups that are in good standing with the Office of Student Involvement and Leadership.

Note: Groups from outside the University requesting the use of centrally scheduled classrooms on campus, should contact Course & Room Scheduling at scheduling@ku.edu or call 785-864-5124.

Requests for use of centrally scheduled classroom space by a recognized student group in good standing must be submitted to the Office of the University Registrar using the Event Room Reservation Request form.

Future and/or recurring reservations in centrally scheduled classrooms will only be accepted for one semester at a time.

Note: Each semester, all classes and special exams are placed before event requests are placed. No reservations can be placed for the week of final exams until final exams have been placed.

If a decision is made to cancel the event or to change the time or location for an existing reservation, please email the reservation number from your electronic reservation confirmation to scheduling@ku.edu along with your requested change or call 785-864-5124. 

If your event has been scheduled through Course & Room Scheduling, please present your electronic room reservation confirmation for rights to the classroom. We make every effort to avoid this circumstance. However, in the unlikely event this occurs, please email Course & Room Scheduling at scheduling@ku.edu or call 785-864-5124 or leave a message after hours for follow-up the next day. Information about the group using the centrally scheduled classroom without a reservation is helpful in resolving the problem.