Frequently Asked Questions
General
Where can I find university policies regarding emergency situations as pertains to classrooms and all campus buildings?
How do I request a centrally scheduled classroom for a future semester?
Can we add more chairs to our centrally scheduled classroom to increase capacity?
How do I submit a request for a centrally scheduled classroom assignment for a departmental meeting?
Room reservations for centrally scheduled classrooms can be requested by submitting the Event Room Reservation Request form, by email at scheduling@ku.edu, or by phone 785-864-5124. In any case, centrally scheduled classroom requests are filled on a first-come, first-served basis.
Note: Each semester, all classes and special exams are placed before event requests are placed. No reservations can be placed for the week of final exams until final exams have been placed.
May I use any centrally scheduled classroom that appears open?
A centrally scheduled classroom may appear to be unused and available for use. However, it might be reserved for specific days or times that overlap with your needs creating a classroom conflict. The individual or group with the electronic room reservation confirmation has the right to that centrally scheduled classroom.
In order to ensure you will have a centrally scheduled classroom when you need it and not conflict with someone else, please utilize only the centrally scheduled classroom you’ve reserved through Course & Room Scheduling. Please contact us by email at scheduling@ku.edu or call 785-864-5124, and we'll help you verify that the centrally scheduled classroom is open for your use or we'll try to find you a suitable alternative. Electronic requests can be sent by email to scheduling@ku.edu or by Event Room Reservation Request
When can I reserve a classroom for a final exam?
Final exam classroom assignments for scheduled classes are made approximately one month prior to final exam week. You may contact Course & Room Scheduling at scheduling@ku.edu or call 785-864-5124 at that time to reserve additional centrally scheduled classrooms for extra seating, project presentations, and alternate exam or make-up exam times for your final exam.
Who do I contact if there is an accommodation needed for an instructor or student with a disability?
Who supplies the dry erase markers in centrally scheduled classrooms?
What are the acronyms for the buildings?
BL = Blake
BUD = Budig
CAPF = Capitol Federal Hall
CDS1 = Integrated Science Building
CDUP = Central District Utility Plant
DHDC = Dole Human Development Center
EEEC = Earth Energy and Environment Center
FR = Fraser
HAW = Haworth
JRP = Joseph R Pearson
LEA = Learned
LIN = Lindley
MAL = Malott
MS = Military Science
MUR = Murphy
RIT = Ritchie
ROB = Robinson
SMA = Spencer Museum of Art
SMI = Smith
SNOW = Snow
ST = Strong
STFL = Stauffer-Flint
SUM = Summerfield
WES = Wescoe
Issues
What if an instructor runs over their scheduled time?
Who do I contact for maintenance issues in centrally scheduled classrooms?
You may either call Facilities Services at 785-864-4770 or initiate an online work request at www.facilities.ku.edu
Examples of maintenance issues in centrally scheduled classrooms are:
- Chairs and/or tables missing.
- Classroom is too hot/cold.
- Chairs, tables, and/or window blinds are broken.
- Lights are not working correctly.
- Podium/lectern or instructor’s table is needed.
- Excessive amount of trash in the classroom.
Who do I contact to request changes and/or improvements to centrally scheduled classrooms?
Quick answers for the most frequent centrally scheduled media classroom questions:
For any of the following questions regarding audio/visual and media equipment in a centrally scheduled classroom, please call KU Information Technology, 785-864-1200. Please do not add or change the audio/visual or media equipment in your centrally scheduled classroom without permission.
- What if I have questions about the audio/visual and media equipment capability of a centrally scheduled classroom?
- What if I want to request training on how to use the audio/visual and media equipment in a centrally scheduled classroom?
- What if there is an operating problem with any of the audio/visual and media equipment or computer in a centrally scheduled classroom?
- How do I schedule portable technology equipment for my class or event in a centrally scheduled classroom?
- Who can assist me with special audio/visual and media equipment needs in a centrally scheduled classroom?
Reservations
Who handles reservations for centrally scheduled classrooms?
What are the rules regarding centrally scheduled classrooms?
Inquiries regarding room availability received by online form, by telephone, or by email do not confirm a reservation nor do they hold space for your event. Only an electronic reservation confirmation sent to you by a room reservation coordinator guarantees that the room has been reserved.
- No food or drink is allowed in a centrally scheduled classroom.
- Please allow set-up and breakdown time in your reservation request, if needed.
- Classroom Technologies, 785-864-1200, must be notified at least 2-3 business days in advance of your event, if media equipment training is needed or if anything beyond lights is required for an auditorium reservation.
Note: Each semester, all classes and special exams are placed before event requests are placed. No reservations can be placed for the week of final exams until final exams have been placed.
Weekend Reservations Note: If you are using a room in a building other than Wescoe, Malott, or Learned, you will need to provide access to the room and building. KU Public Safety will not unlock.
Who can reserve centrally scheduled classroom space?
Use of centrally scheduled classroom space will only be permitted by University schools and departments or by recognized student groups that are in good standing with the Office of Student Involvement and Leadership.
Note: Groups from outside the University requesting the use of centrally scheduled classrooms on campus, should contact Course & Room Scheduling at scheduling@ku.edu or call 785-864-5124.
How do I schedule a classroom for my recognized student group meeting?
Requests for use of centrally scheduled classroom space by a recognized student group in good standing must be submitted to the Office of the University Registrar using the Event Room Reservation Request form.
Can I make future and/or recurring reservations?
Future and/or recurring reservations in centrally scheduled classrooms will only be accepted for one semester at a time.
Note: Each semester, all classes and special exams are placed before event requests are placed. No reservations can be placed for the week of final exams until final exams have been placed.